Mobility Enhances the Possibilities of Document Management

The design of electronic devices are becoming more compact with more advanced features, such as smart phones and tablets. This combined with the development of technologies enables increased connectivity options, which have driven business mobility beyond anything we could have imagined in the beginning. These technological advances, coupled with the recent rise of cloud services, in recent years, has led the average office to be able to move anywhere . This has a logical impact on companies: increased productivity, by allowing employees to work from anywhere at any time.

Until now, mobility has been considered as a differential element. Over time, mobility is almost becoming a requirement for companies, i.e.; a trend that must necessarily follow through so that it does not get misplaced in the market. Access to key business applications from Smartphones or tablets speeds up work and provides immediacy, reduces downtime and facilitates the tasks to be performed, which ultimately means a better use of company resources.

Large corporations are fully aware of the potential and do not hesitate to implement more and more steps to move towards mobility. One of the latest pieces of evidence of this is HP’s decision to opt out of its PC business, which confirms a fact that many had predicted all along: the PC, as conceived decades ago, has died. It is currently the world’s leading manufacturer of personal computers and is now separating this division of the company to focus on business applications. At a time when sales for PC’s are falling and in contrast tablets are increasing. The road to mobility is therefore imperative for any company that wants a foothold in an ever changing and accelerating market

A number of options for mobile document management

In the document management field, the possibilities of this type of software is multiplied when access is granted from any portable device. So much so that the concept of mobile document management is increasingly in vogue, a practice that is playing an important role in the current technological landscape. The benefits affect almost any business, and all types of users. This is especially the case for mobile employees, sales staff and workers in logistics and distribution, for whom the idea of ​​mobility takes on a real meaning.

Mobility can cover many dimensions, when it is applied to document management software. Using these solutions from mobile terminals allows, for example, the management of documents associated with deliveries and collections in real time. A feature extremely useful in the logistics sector, in that they can save time and automate processes that previously required more manual work.

The distribution sector is not the only sector that will appreciate the benefits of mobile document management. Now in any area of business, a Smartphone can retrieve and store electronic documents in any format, even formats that have not been specifically designed for mobile networking. Among other options, you can view, modify and resubmit documents using a mobile device, such as forms and invoices, and view them anywhere.

But the visual possibilities are just a small part of what can be achieved by using document software from mobile devices. Along with query options, mobile printing without downloading software or map printers is also possible. There are several technological devices and services aiming in this direction: from portable printers and label printing terminals, that let you print from the workplace, to services that enable documents to be sent by email to a printer or a server on the cloud, for later printing.

A promising future awaits companies who adopt mobile document management

As time goes on, the combination of document software and mobile technology will open up many options. It is possible to create documents using a mobile phone, using a camera or ocr software;or digitalize an article to share via our document manager with the rest of the workers, that belong to our organization. If, after all of this, we add the advantages of electronic signatures, the document capacity increases. Amongst the alternatives, you can authorize purchases and make transactions form your mobile phone, like signing forms and electronic documents with full legal validity.

There is no doubt that the future will be increasingly mobile and software applications will be directed to all platforms. Possibly, all this requires an extra financial outlay in order to adapt infrastructure or acquire businesses terminals that allow the successful completion of all these possibilities. However, since information is a vital resource in organizations, companies are increasingly aware that ensuring fast access from anywhere at both documents is not an expense but an investment in the business.

Commitment to mobile document management

In recent years, more and more companies are demonstrating their strong commitment to technologies that maximize the capabilities of document software. According to this philosophy, the companies understand mobility to be a further step in this direction, with the clear objective of helping organizations to improve productivity and take full advantage of its resources.

New technologies like “Ipanema” allow users, with a mobile terminal, to use all the document software possibilities, enabling document generation, access and modification from Smartphones or tablets, which is one of the goals companies are working on.. The goal is simple: apply mobility options to all document software and to provide the answers to the needs that are generated in business every day.

Once again, technology is at the service of organizations to help them optimize and multiply business performance. All of this, thanks to the advanced document capabilities that continue to be developed for mobile terminals.

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